BELTON CRICKET CLUB CONSTITUTION
Name: The Club shall be known as BELTON CRICKET CLUB.
(i) To encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching and fixtures for all playing members.
(ii) To afford to all members such benefits and privileges as it may be possible to arrange.
(iii) To ensure all members, playing and non-playing, conform to the Laws of the game and Codes of Conduct.
(iv) To encourage members of all categories to participate in the life of the Club through playing, social and fund-raising activities and general management.
(v) To ensure a duty of care to all members of the club by adopting and implementing the ECB “Safe Hands – Welfare of Young People in Cricket” policy and any future versions of the policy.
Membership shall be open to all, irrespective of age, gender, disability, race, ethnic origin, creed, social status or sexual orientation. All officers of the club and anyone who has played a competitive match for the club within the last five calendar years and attained the age of sixteen shall automatically be considered members. Other non-playing members gain membership, with the approval of the Executive Committee, by expressing, in writing or orally, their interest in becoming members.
The transaction of the business of the club shall be vested in an Executive Committee elected at the Annual General Meeting; which, in addition to the powers of authority of this Constitution may exercise all powers and authority and undertake all acts in the furtherance of aims for which the club is established and not hereby expressly directed. The Executive Committee shall consist of the Chairman, Vice-Chairman, Secretary, Treasurer, Saturday Captain and Sunday Captain.
The Annual General Meeting (AGM) of the club shall be held following the season and by 15 November at the latest.
At least 10 days notice shall be given of the AGM by such means as the Secretary may choose to all club members. The Agenda shall be posted on the club website.
and will consist of:
Confirmation of the minutes of the previous AGM and any business arising there.
Annual Report (Secretary),
Election of President, Vice Presidents, Chairman, Vice Chairman, Secretary, Asst Secretary, Treasurer, Assistant Treasurer, Captains and Vice-Captains (together with such other posts as may have been agreed by the Executive Committee),
Notified Amendments to Constitution,
Other business duly notified to the Secretary.
Special (Extraordinary) General Meeting
By simple majority of the Executive Committee or on a requisition signed by at least ten club members a Special (or Extraordinary) General Meeting (S/EGM) shall be convened by the Secretary giving at least fourteen days notice by such means as they choose to all club members specifying the business to be transacted.
Such other committees and sub committees shall be established as deemed appropriate by the Executive Committee or by vote at the Annual General Meeting or Special General Meeting. The terms of reference of such committees shall be determined by the Executive Committee.
Power to co-opt as deemed appropriate shall be vested in all committees of the club but such co-opted committee members shall not be entitled to vote. Co-opted members may be non-Club Members invited to advise on specialist subjects.
At all meetings of the club including Annual and Special General Meetings each member shall be entitled to one vote. Non-playing members have no voting rights. In the event of an equal vote the Chairman of the meeting shall have a second or casting vote. Voting at all meetings shall be by a show of hands except where the Executive Committee or meeting Chairman decides that voting shall be by ballot. At all meetings decisions shall be made by a simple majority.
The quorum at Annual/Special General Meetings shall be five members. The quorum at Executive and other Committees shall be (one half) of the membership of that Committee.
The Secretary shall be responsible for all correspondence, the Notice, Agenda and Minutes of Annual, Special and Management Committee meetings. Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting. (Minutes should also be taken of Committee meetings.)
The treasurer shall be responsible for all financial matters including receipt of monies, payments, banking and the production of an Annual Balance Sheet/Statement of Accounts and Annual Report. The Treasurer shall also be responsible for producing an up-date of the financial position as required by the Executive Committee.
The Treasurer shall ensure the agreed insurance policy is in place.
The Club’s financial year shall be from 1st November to 31st October.
The Executive Committee shall have the power to suspend or exclude any member, in any category, for contravention of this Constitution and/or documented rules and/or Codes of Conduct.
Any member suspended or excluded by the Management Committee (or a delegated sub committee) shall have the right to attend an appeal hearing, be represented and produce witnesses in support of his/her appeal. The Appeal board (a maximum of three) shall not include members of the original decision making committee but may include non-members of the club.
The decision of the Appeal board shall be final and binding on all parties.
Amendment to Constitution
Amendment(s) to this Constitution shall only be made at Annual or Special General Meetings with the specified notice in writing together with the proposed amendment(s).